DBS Application Guidelines and Form - HSS UK

Who needs to complete a DBS application?

This application form is for all HSS (UK) karyakartas requiring a DBS check.

Please note as per the HSS (UK) Safe to Trust Policy and Guidelines, karyakarta should be appointed subject to satisfactory disclosure from a DBS check.

The following karyakarta must complete a DBS check:

Shakha: Karyawaha, Saha-Karyawaha, Mukhya Shikshak, Bauddhik Pramukh, Shareerik Pramukh (aged 16 or above).
Karyakarta with a responsibility listed in the HSS (UK) Directory (e.g. KKM, Vibhag Mandal)
Karyakarta at an HSS (UK) event (aged 16 and above)

Additional karyakartas may also need to complete a DBS check – please email dbs@hssuk.org if you have any specific queries regarding who needs to complete a DBS application.

Please note, at any weekly shakha there must be at least two adults present (18 years of age or over), one of whom should be DBS checked. In addition, if both swayamsevaks and sevikas (male and female members) are present, there must be at least one male and female adult present.

How long is the DBS valid for?

HSS (UK) has decided that every DBS completed will be valid for 3 years.

What if I already have a DBS certificate from my employer?

If you have had a DBS check completed as part of your occupation (teacher, social worker, doctor, dentist etc) this will also be valid as long as it has been completed within 3 years and is an Enhanced DBS.

If this is the case, please send a copy of your certificate to dbs@hssuk.org stating your shakha, nagar, vibhag and responsibility.

DBS Application Form for Completion

Please complete the below form as fully as possible. Details of where to submit the form are provided at the end.

DBS Application Form for Completion

If you require an Enhanced DBS check as per the HSS (UK) Safe to Trust Policy and DBS Application Guidelines please complete the below form as fully as possible and submit.

Please select:*
Shakha Name*
Nagar*
Vibhag*
Responsibility (e.g. Shakha Karyawaha)*
Name*
Prefix Forename(s) Surname
Previous Name
(please add if any parts of your name has changed e.g. surname after marriage)
Forename(s) Surname
Date of name change
Date Format: MM slash DD slash YYYY
Date of Birth*
Date Format: DD slash MM slash YYYY
Place of Birth - TOWN/CITY*
Place of Birth - BOROUGH/COUNTY*
(please write N/A if not applicable)
Place of Birth - COUNTRY*
Nationality*
Email*
Phone (either mobile or landline)*
Current Address*
Street Address City County Post Code
Date you moved to this address (Month and Year)*
Previous Addresses and Dates of Residence (month and year)* Please list all addresses within the last 5 years and if not applicable please write N/A in box below
Do you have any convictions, cautions, reprimands or final warnings?*
- Yes
- No
Documents to Upload
Proof of identity*
Please submit copies of two of the following documents as proof of identity (select which documents are attached by checking the box below)
- Passport
- Photo card driving licence
- Original birth certificate (Must be UK issued)
- Residence permit
Upload Documents*
Drop files here or

Accepted file types: jpg, jpeg, pdf, png.
Proof of Address*
Please submit copies of one of the following documents as proof of address with your name listed on the document (select which documents are attached by checking the option):
- Council tax (less than 12 months old)
- Utility bill (gas, electricity, water) (less than 3 months old)
- Bank or credit card statement (less than 3 months old)
Upload Document*
Drop files here or

Accepted file types: jpg, jpeg, pdf, png.
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Who needs to complete a DBS application?

How long is the DBS valid for?

What if I already have a DBS certificate from my employer?

DBS Application Form for Completion

DBS Application Form for Completion

Documents to Upload